Factors influencing the effectiveness of monitoring and evaluation systems: a case study of USAID HIV clinical services technical assistance project by Intrahealth Namibia
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Date
2024
Authors
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Journal ISSN
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Publisher
University of Namibia
Abstract
Background:Worldwide, Monitoring and Evaluation (M&E) systems have proven to
be fundamental to successful project management. Many researchers cited them as a
critical component in meeting organizational objectives. Aim:The study aimed to
establish the factors that influenced the effectiveness of monitoring and evaluation
systems for projects using the USAID Clinical Technical services Assistance project
(UTAP) as a case study. To gain an in-depth understanding of the topic this study
applied the convergent parallel mixed method design. Methods:During this process,
the researcher concurrently conducted the qualitative and quantitative data collection
and analysis, although the two sections were analyzed independently.Results:The
findings revealed a high percentage of the respondents, 23.0% (17) agreed that training
determines the effectiveness of M&E systems of UTAP project, 21.6% (16) agreed
that availability of staff influences the effectiveness of M&E systems, 18.9% (14)
strongly agreed that utilization of tools and techniques influence the effectiveness of
M&E systems and 14.9% (11) strongly agreed that competency of M&E staffs
influences the effectiveness of M&E systems. Objective two sought to analyze the
factors associated with the effectiveness of UTAP’s monitoring and evaluation system
with the statement that training in M&E was important in enhancing the effectiveness
of M&E with a mean score of 4.20. The respondents also answered that well-trained
staff members better understand the program and tools and implement the accurate
data collected. With a correlation coefficient of 0.710, the third objective's findings
demonstrate a strong positive relationship between the technical capacity of the M&E
team and data quality. This relationship was intended to examine the impact of project
budget allocation for M&E, technical capacity, and data quality on the effectivness of
UTAP's monitoring and evaluation system. This suggests that the effectiveness of data
quality for the UTAP project will rise if organizations leverage the technical capacity
of their M&E teams. Additionally, a positive correlation (r = 0.806) has been found
between budget allocation and the technical capability efficacy of the M&E
team.Conclusion: This suggests that the process of monitoring and evaluating projects
will grow if funding are easily and sufficiently available. The study's findings
demonstrated a relationship between M&E effectiveness and budget allocation,
technical capability, and data quality
Description
A thesis submitted in partial fulfillment of the requirements for the degree of master of public health
Keywords
M&E effectiveness, Budget allocation, Data quality, Technical capacity, Namibia